Your current inspection system is costing you more than you think.
Paper checklists get lost. Camera roll photos don’t hold up. Email threads aren’t a paper trail. PropertyLenz gives landlords and property managers one place to run every inspection — and the documentation to back it up.
Sound familiar?
Most landlords are one dispute away from realizing their system doesn’t work.
Cobbling together a process from camera roll photos, paper forms, and email chains feels fine until a tenant pushes back, a unit sits vacant longer than it should, or you can’t find documentation from eight months ago.
Photos with no context
Hundreds of unnamed photos in a camera roll tell no story. Which unit? Which room? Which move-out? Without structure, the evidence disappears into the noise.
Paper checklists that go nowhere
A paper form in a filing cabinet is only as useful as your ability to find it and scan it when you need it. Most landlords can’t — and by then, it’s too late.
Email threads as documentation
Forwarding photos in an email chain is not a signed inspection record. Tenants know this. When they dispute, your inbox is not going to save you.
No consistency across properties
Without a standard process, every inspection looks different. One property has detailed notes, another has three blurry photos. That inconsistency creates risk.
Hours of post-inspection admin
Sorting photos, typing up notes, assembling a report, emailing it. The inspection itself takes an hour, but the paperwork takes another two. That time adds up fast.
No record of what the tenant agreed to
If a tenant didn’t sign anything at move-in or move-out, every dispute starts from zero. “I never saw that damage” is a lot harder to fight without a signature.
PropertyLenz vs. how most landlords do it now
| The old way | With PropertyLenz |
|---|---|
| Unsorted camera roll photos | ✓Timestamped photos linked to rooms automatically |
| Paper checklist in a drawer | ✓Digital checklist, cloud-synced and searchable |
| No tenant signature | ✓Digital signatures captured in the app, on the spot |
| 30–60 min assembling a report | ✓Instant branded PDF the moment you finish |
| Different process every property | ✓Custom templates for consistent inspections every time |
| No record of previous condition | ✓Full cloud-synced inspection history, always accessible |
A complete inspection in four steps. A finished report before you leave.
PropertyLenz is built for the property manager who’s already juggling too much. The workflow is fast, the output is professional, and the documentation is airtight.
Set up your property
Add your property once. Rooms, custom checklist items, and template preferences are saved and ready for every future inspection.
Walk the unit
Go room by room. Tap condition ratings, add notes, and snap photos — automatically timestamped and organized to the right room.
Get signatures
Inspector and tenant sign digitally in the app. No printing. No chasing a signature later. Done before you walk out the door.
Report is ready
The moment you finish, a clean branded PDF with all photos, condition codes, notes, and signatures is ready to send or save.
Built for landlords who manage more than one thing at a time.
Every feature in PropertyLenz exists to reduce the time you spend on inspection admin and increase the quality of your documentation.
Custom inspection templates
Build templates tailored to each property type in your portfolio. Single-family, multi-unit, commercial. Set it once, use it every inspection. Consistent documentation across every property, every time.
Tenant self-led inspections
Send tenants a link or code to complete their own inspection. They document each room with required photos, sign digitally, and the completed inspection lands in your dashboard marked Awaiting Review. You review and sign off. No scheduling required.
Timestamped photo documentation
Every photo is automatically tagged with date, time, and room. No organizing, no renaming, no hunting through a camera roll weeks later.
Digital signatures on the spot
Capture inspector and tenant signatures digitally in the app before you leave the unit. Your report is signed and documented immediately.
Instant branded PDF reports
One tap generates a professional PDF report the moment your inspection is complete. Photos, notes, condition codes, signatures. All included, all organized.
Cloud-synced inspection history
Every inspection is automatically saved to the cloud. Pull up any past report from any device, any time. No filing cabinets, no lost paperwork.
Move-in to move-out comparison
Side-by-side comparison reports put move-in and move-out conditions next to each other. Makes deposit deductions clear, defensible, and hard to dispute.
Multiple team members
Add property managers, maintenance staff, or assistants to your account on paid plans. Everyone works from the same system with access to the same inspection history.
One platform. Two ways to inspect.
Whether you need a thorough room-by-room inspection or a fast turnaround walkthrough, PropertyLenz has a mode built for it.
Full Documentation Mode
The complete inspection experience. Go room by room with a detailed checklist, condition ratings, notes, and photos for every item. Ideal for move-in, move-out, and routine inspections where thorough documentation matters most.
- Room-by-room condition checklist
- Good / Fair / Poor ratings per item
- Photo and written notes per room
- Digital dual signatures
- Instant branded PDF report
- Move-in/move-out comparison (paid)
Fast Turnover Mode
When speed matters more than depth. RapidCheck strips the inspection down to room-level Good/Fair/Poor ratings with photos and comments only — giving you a documented record in a fraction of the time.
- Room-level condition rating only
- Photos and comments per room
- Digital signatures
- Instant PDF report
Landlords who replaced the chaos with a system.
I was using a shared Google Drive folder and a paper checklist I made in Word. It worked until it didn’t. PropertyLenz turned a two-hour post-inspection process into something I finish before I get back to my car.
The custom templates were the selling point for me. I manage three different property types and I needed different checklists for each. Setting those up took maybe 20 minutes and now every inspection runs the same way.
I sent my tenant a self-inspection link for their move-in. They completed it, uploaded photos, and signed. I reviewed and countersigned the same day. Zero scheduling back and forth. That alone was worth it.
Start free. Scale when you’re ready.
No credit card. No trial period. Just a real inspection system that works from day one.
Starter
- Up to 3 properties
- 2 standard inspections/month
- 1 RapidCheck inspection/month
- Timestamped photos
- Digital signatures
- Instant PDF report export
- Cloud-synced history
- No credit card required
Expanding Portfolio
- Up to 25 properties
- Unlimited inspections
- Multiple team members
- Custom inspection templates
- Move-in/move-out comparison reports
- Tenant self-led inspections
- Full cloud-synced history
- +$5 per additional 10 properties
Questions about property inspection software.
PropertyLenz supports move-in, move-out, routine, and mid-tenancy inspections through its standard inspection mode. It also includes RapidCheck — a streamlined mode for quick turnovers that takes 5 to 10 minutes per unit and focuses on room-level condition ratings with photos and comments.
Yes. Paid plans include custom inspection templates, so you can build checklists tailored to each property type in your portfolio — single-family homes, multi-unit buildings, commercial spaces, or anything else. Set the template once and it’s ready every time you inspect that property type.
Yes — on paid plans. You send the tenant a link or code, they toggle “I am a renter” in the app, enter the code, and complete the inspection themselves. A photo is required for any damage claim. Once they sign digitally, the inspection appears in your dashboard as Awaiting Review. You review and countersign to finalize the record.
Completely. PropertyLenz is a mobile-first inspection platform — your checklist, photos, notes, and signatures all live in one place inside the app. When the inspection is complete, a branded PDF is generated instantly. There’s no paper to file, scan, or lose.
The Starter Plan is free for up to 3 properties — no credit card required, no trial expiration. The Expanding Portfolio plan is $20 per month for up to 25 properties with unlimited inspections, custom templates, tenant self-led inspections, and the full feature set. Additional properties above 25 are $5 per additional 10.
Yes. PropertyLenz is available on both iOS and Android. Inspections and reports sync to the cloud automatically, so your records are accessible from any device at any time.
Stop patching a broken process. Build a real one.
PropertyLenz gives you a complete inspection system from day one — free for up to 3 properties, no credit card required. Your first inspection takes minutes to set up.
Start Free TodayFree plan available. No credit card required. iOS and Android.